The County Clerk is an elected official with a four-year term. The duties are prescribed by the State Statute.
The County Clerk is also Clerk of the Circuit Court, has control of court files, maintains all court cases filings, administers oaths and is keeper of Circuit Court Seal which is used to certify over 300 different documents.
The County Clerk is Register of County Vital Statistics. Records and Indexes are maintained on all Van Buren County births, deaths, and marriages. The Clerk's office accepts applications and issues all marriage licenses, reviews and records all county birth and death certificates, and issues certified copies as requested.
The County Clerk is the Chief Election Official for the County and supervises elections, receives and files county petitions, serves as member of County Election Commission and is Clerk of the County Board of Canvassers. All election results are posted as they are received on election night on www.electionmagic.com.
The County Clerk is Clerk of the County Board of Commissioners, prepares Minutes of the Board Meetings, and presents communications. The Clerk is responsible for maintaining county expeditures and assists with county monthly claims, which are approved by Board of Commissioners. All accounts payable checks and county payroll checks, tax withholding deposits, and all necessary reports are processed in Clerk's office. As Clerk of Court all submitted court vouchers, bond and restitution payments are processed in this office. The County Clerk co-signs all county checks along with the County Treasurer.
Various other duties of the County Clerk include Clerk of the Gun Board and issuing Concealed Weapons permits after approval, filing Assumed Name Certificates for businesses, processing Notary Public commissions, serves as member of County Plat Board and County Apportionment Commission. Copies of Veterans Discharges are maintained in the Office and qualified Veternan Dealth Benefits checks are processed by the Clerk. The Clerk administers all necessary Oath of Office. The County Clerk is the Keeper of many County Records.
Office staff consists of the County Clerk, Chief Deputy Clerk, four Deputy Clerks, Data Processing Supervisor and Data Processing Deputy Clerk.